The Vital Records PortaVault, patent pending system, is an easy-to-use, comprehensive system that IDENTIFIES, ORGANIZES, STORES and TRANSPORTS all of the important records and documents commonly found in a home.


60 Color Coded Labels – over 100 records and documents are listed on the color coded labels. This comprehensive system identifies the most common types of documents and records associated with identification, proof of ownership, finances, retirement, insurance, taxes and estate planning.


Six Section Dividers – the section dividers are printed with User Tips and Helpful Hints. The user tips will assist you in assembling your documents. The Helpful Hints provide ideas and information that will enhance your life. The six categories of dividers are: Identification & Family Records, Health & Medical, Finance & Property, Insurance Estate Planning & Taxes and Planning & Contacts.

Seven Custom Forms - a PortaVault includes the following forms:

  • Document Locator – when completed it serves as an index for your PortaVault and also provides the locations of where all your original documents are stored if they are not in your PortaVault.
  • Health History Card – provides a snapshot of your health and medical history, details about medications and contact information for health care providers.
  • Key Contacts/Family & Friends – a form to gather the contact information of all the important people in your life.
  • Household Inventory – a form to list the contents of your home. Essential for establishing proof of ownership for insurance purposes.
  • Valuables & Collectibles - creates an inventory of your valuables and collectibles
  • Communication Plan Card – you and your family members will all know the communication and family disaster plan if you are separated during a natural disaster
  • Emergency Planning Guide – outlines the basic steps in natural disaster planning and also encourages you to obtain information from the American Red Cross


  • Slip out binder which holds hundreds of pages of documents
  • 30 acid-free record protectors, with a custom fan-fold design to accommodate multiple page documents
  • Pouch for storing cash, keys, small keepsakes
  • Storage for four CDs/DVDs


  • Constructed of heavy-duty, water-resistant canvas secured to a durable pvc structure
  • Adjustable shoulder strap
  • Reinforced handle
  • Water-resistant cover
  • Lockable zipper
  • Glow-in-the dark identification tag


  • Eliminates the guesswork in identifying what documents are important
  • Easy to use! Easy to maintain! And does not require filling out a lot of forms
  • Filled with helpful hints and guidance
  • Easy access to your documents
  • Ready when you are – just grab it & go
  • Provides you the peace of mind that comes with being prepared

Using the PortaVault is very easy, In fact it’s a simple as 1-2-3:

  1. Locate a label that pertains to a specific record or document
  2. Apply the label to a record protector
  3. Locate the records or documents listed on the label and insert them into the record protector



Porta Vault portavault.jpg

Order today for the peace of mind that comes with the Vital Records PortaVault.





  • Weight of PortaVault when shipped – 4 lbs
  • Approximate weight when completely filled with documents - 10 lbs
  • The outside dimensions of the Vital Records PortaVault - 13 5/8" H x 12 ½" W and 4" D
  • The dimensions of the binder which is contained in the PortaVault (but slips out) - 11 5/8” H x 10” W x 2 ¾” D
  • Designed for easy storage in a fire-proof storage container

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